Budget code
The reference a claim or cash advance picks to charge spend to a budget.
A budget code is the short reference staff choose when they charge an expense claim or a cash advance to a budget. In Vintage People a code takes spend only while its budget, period and fiscal year are open. Staff see only the codes for their own department and location, or codes open to all, while Finance sees every code. A code with history is archived, never deleted.
Related terms
See it in practice
Set up budgets and spending requests
Upload the year, publish it, and choose what happens when a request is over the balance.
Ask for more budget, or move it
How revisions and transfers go through approval and change Revised, never Original.
Reconcile spend at month-end
Download approved spend by GL code, department and location, or as a Zoho Books journal.
See it applied to real payroll
Vintage People applies these statutory rules on every run, with a full audit trail.